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Administrative Secretary-General Admin

December 06, 2012 - December 21, 2012
Location:Eugene, OR
Salary Range:$34,314-$45,752
Employment Type:Full Time
Department:General Administration
Description:Lane Transit District is one of the most successful and highly regarded public transit systems in the nation; has received numerous national, state, and local awards for service to the community; and, for communities its size, is consistently ranked among the nation's leaders in bus ridership and service efficiency. LTD is committed to the core values of teamwork, respect, honesty, integrity, accountability, and tenacity. Lane Transit District’s actions are guided by the principles of safety, courtesy, efficiency, and image.

If you are interested in joining us as we endeavor to provide and improve services to all of our diverse communities in ways that are sensitive and responsive to cultural differences, including accessibility for persons with disabilities, we urge you to apply for this position.

This position works in General Administration. Under general supervision, individuals assigned to this position work in a team setting to perform a wide variety of professional secretarial and technical staff support duties.
Duties:The essential functions of this position include:
• Typing, proofreading, editing, updating, and formatting a wide variety of documents, including correspondence, contracts, agreements, reports, informational materials, minutes, and other related materials
• Preparing presentation and agenda materials for Board of Directors and community meetings
• Providing back-up support to administrative services manager/clerk of the Board
• Arranging for staff travel and related registrations for conferences and other business-related trips
• Helping coordinate and participating in a variety of meetings and events for, and with, other District staff; records and transcribes minutes from meetings
• Assisting staff with computer software functions and applications
• Providing exceptional customer service to employees and the public
• Providing back-up support to reception
Qualifications:Qualified candidates must have:
• Knowledge of advanced principles of business English, including word usage, punctuation, and grammar
• The ability to type at least 60 words per minute
• The ability to use a personal computer in a LAN environment, including advanced word processing and presentation preparation skills, and a working knowledge of other computer software, such as spreadsheet and database applications utilizing Microsoft’s Office suite of programs
• The ability to take and transcribe detailed meeting minutes
• Time, priority, and project management skills
• Exceptional customer service skills

Qualified candidates should have:
• One year of secretarial training in an approved school or training program, including computer skills, business English, and priority management
• A minimum of five years of secretarial experience with increasing responsibility in a customer service, team-oriented environment

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